Lisbon Community School

Meeting minutes

Lisbon Community School

Meeting minutes

October 26, 2009

Present:  Amy Austin, Candace Barrett, Carlene Iverson, Kate Race, Jessica Maloy, Chrissie Maney, Monica Millhime, Angela Shambarger, Laurie Adams, Lisa Curtis, Sherry Ferrence, Bryce Kulow, Jen Libby, Bobbi Hill, Carol Leclair, Amy Scribner

1.      Meeting Called to Order at 6:05 pm

2.      Minutes of the September Meeting approved by unanimous vote.

3.      Principal’s Perspective – Carlene/Kate: 

It is fire prevention week and Red Ribbon Week.  She wanted to pass on to the PTO how appreciative the teachers were for the Pot Luck dinner on conferences night and for all of the PTO support.  Left-overs were shared with teachers the next day.

The original clock system is being fixed as we speak to get the central computer to work with the analog clocks.

Kate:  Nancy Craig wants parents to know that it is VERY important to get the kids vaccinated for H1N1 Flu.  There will be a clinic at LCS on November 7^th.  If parents have questions about where to find other clinics:  findaflushot.gov.

4.      Monica’s Moment

Serve New England Deadline is approaching: Online orders due by November 9^th.  $30 for a turkey dinner and all the fixins.  www.servenewengland.org (chapter #9261)

Movie night for November will be 6pm on 11/10 at the Auburn Cinema and the showing will be Polar Express.  This IS a Tuesday night but there is NO school on Wednesday.

There will be a social networking information clinic with all 3 schools on 11/16 at 6pm with Officer Bernard.  RSVP to Monica

Junior Volunteer 5^th graders meeting just happened with almost 100 % attendance.  22 students signed up to be officers and there will be elections.  Regarding service projects for Junior Volunteers;  there are guidelines in place to have them assist at events.  The project MUST be approved by Monica and the appropriate principle and there MUST be an adult present and assigned to work with the jr. volunteers at the event.

The smoke house is here this week and last Friday was School pictures by Lifetouch.  She has received positive feedback regarding the packages for this year and the pricing.

5.      Treasurer’s Report

The PSavings account has been closed and the money shifted to the School’s account.  This was money PTO was managing for the scholarship.   The gift card fundraiser is stressing Candace out since so MUCH money needs to go out before we can get money back into the budget so it appears to be always in the red.  Treasurer’s Report was APPROVED.

Two financial requests were made at this time: 

The Math team asked for money to put towards t-shirts or some other team-related item.  It is a NEW club this year and therefore did not get a special interest request in last year.  Request Approved .

The Chess Club is requesting $200 to defray costs for them to attend a PRACTISE meet in Belfast on 11/21.  This club has over 50 students in it and most are LCS students (few SUgg students).  This Belfast trip will help prepare them for an upcoming meet.  Request Approved after discussion.

6.      New Business

·        Chrissie-Yard sale fundraiser

Chrissie spoke with someone in Topsham who ran a similar event.  They do theirs in December before the holidays and made over $6000.  The gift cards are a lot of work without a lot of return and she is concerned about raising enough money for next year’s needs. 

A yard sale would solicit donations from LCS families and the community and maybe do it in conjunction with another event like the Health Fair or near Memorial Day.  Storage of items could be an issue but Pam Shane is currently exploring space donations.  The committee would price the items and set any junk aside in its own area.  There could/would also be a silent auction for “big-ticket” items that could fetch a higher price.

Carlene doesn’t know of any similar fundraiser in the district and it would need to get on the district calendar. 

Would need regular monthly item drop off times.  Bobbi will do the paperwork with the school district.

·        Amy S.- art work fundraiser

Amy brought information about a potential Art work fundraiser.  The art teachers assist with the project.  There is a lesson plan provded and a “send home packet.  The artwork is done in the class and then the piece and the information is sent home.  If something Is purchased then the artwork is sent in with the order, if not then the parents can keep the picture.  It is a NY company with a 33% profit for the school on each item.  There is not enough time to do for the December Holiday season but there is interest in looking into it for late spring, for Mother’s or Father’s Day.  Carlene will bring to art teachers to see if they would be interested in running a pilot program with the Kindergarten classes.

7.      Upcoming Events

Amy:  Trunk-or-Treating update

               There have been 116 RSVPs for treating with 16/17 vehicles.  Jessica Maloy got in touch with Modern Woodsmen of America.  They sent lots of goodies (stickers, tattoos, pencils etc..)  Junior Volunteers can hand them out between the vehicles.  There will be no costume contest this year.  Police department is not coming; they are maxed out.  Contacted the State Fire Marshall.

There is also a 7^th Grade Spaghetti Dinner and Auction to help pay for their trip to Camp Kiev on 11/13.  Fliers should be going home soon and information is on the PTO website.

·         

Carol:  Star party.  The NEW DATE IS NOVEMBER 20^th!  There will be 2 planetarium Shows which will be ticketed and require RSVPs.  There will be less technical crafts and different activities. 

8.      Fundraising Coordinators’ Update

Pamela

·        Giftcard fundraiser:  Still in hole but did have $130 return on October order.  There are new order forms coming home with the kids this week that will promote “Black Friday” shopping.  Orders due November 6^th.  Will be trying classroom incentives for the class with the most orders placed.  Orders will NOT be placed until checks have cleared.

·        Sunny D labels:  6 teachers.  3 did it correctly, 3 did not (the information was confusing).  Pam will make it right for those 3 teachers …they only need 20 labels. 

·        Capri Pouches:  Student Council WILL be doing this fundraiser so send in empty pouches!

Jessica

·        Geiger fundraiser- There were samples to review.  The sale will run from 11/6 to 11/30 with everything delivered by 12/21. 

9.      Community Happenings

Marcy Crosskill/Dawn

·        MTM playgroup:  were not at the meeting to present.  Tabled.

Morse/Willey

·        Haunted house.  Unable to attend as they are AT the Haunted House.  Carol Leclair indicated that her 9 year olds loved it and wanted to go through again so it isn’t TOO scary.  $3 per person and refreshments will also be on sale.  Its is at the Big Dipper on Rte 196 all week.  Proceeds to help the wrestling team and the 7^th graders go to camp Kiev.  More information is on the PTO website.

10.   Open discussion: questions, comments, concerns, or ideas

Laurie Adams:   Here to just give a BIG THANK YOU  for all the ongoing support each year.  This year will be doing another musical called DINOMOTION.  They are keeping costs down by doing lesser known plays .  The copywrite is only $87.  T-Shirts are the largest expence $5-7 apiece depending on size of cast could cost up to $350-$500.  Rehearsals are Mondays and Wednesdaya for speaking parts.  ONLY Friday for chorus parts.  The play is 40 minutes long and the performances will be on 2/5 and 2/6.  There are 7 songs total and she will be asking Monica to send out a call for props (trowels/shovels etc…)

Angela Shambarger:  PTO Facebook Update:  The sub group met on Friday the 23^rd.  Was decided to invite Detective McCallister to PTO so that larger group of parents could get their questions answered.  Kim met with him and he would be willing to do so.  Our next thought is to send a survey out to PTO members asking them for their opinions and also if we do NOT use facebook, what other means could we use for this type of communication.

Amy Austin suggested that PTO update and restock  their babysitting supplies.  Many folks volunteered to bring in coloring books and games.

11.   Adjourned at 7:20 pm

Next Meeting Monday November 23 , 2009 at 6:00pm in Cafetorium